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Posted: Sunday, March 18, 2018 12:07 AM



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Job Description
The Chief Administrative Officer (“CAO”) will serve as an integral link between Katherine Gehl (“Principal”) and her staff, vendors and network. The CAO performs a variety of advanced professional duties and is a critical partner to the Principal by aligning priorities and accomplishing goals through high-level planning, strategy development, execution and operations. The goal is to ensure the smooth running of business according to established vision and policies. The CAO must possess excellent judgment and be an independent decision maker who approaches situations with tact, diplomacy, confidentiality and appropriate sensitivities. (S)He will be a conceptual, analytical and imaginative thinker who demonstrates a commitment to the Principal and her priorities. The CAO represents the Principal or assigns appropriate staff to do so whenever needed. Acting as a trusted advisor to the Principal, (s)he will need to be reliable and dependable and demonstrate accountability for the achievement of goals.

The successful candidate will be a highly experienced, dynamic leader, capable of working behind the scenes and executing strategic priorities, as well as effectively communicating and managing internal and external coordination. Reporting to Katherine Gehl, the CAO will provide senior level management and personal support to the Principal as well as affiliated/related corporations and tax-exempt entities (collectively, the “Business”). Katherine is a pragmatic business leader who cares deeply about U.S. competitiveness and the state of our Democracy. To learn more about her work, please visit:

Job Requirements
Primary Responsibilities

Manage Administrative Operations

Manage the administrative and operational functions of the Business, office and households
Develop short- and long-term administrative strategies to meet the needs of the Business
Devise and implement policies, procedures, and best practices to support the work of the Business
Manage and supervise administrative and household staff, vendors, and advisors, handling personnel matters such as recruiting and hiring, performance management, workplace compliance, and annual evaluation and compensation decisions; direct reports include office and household staff as well as vendors
Oversee appropriate communication flow within the office to allow individuals to complete tasks and projects with specific goals and objectives in mind
Provide guidance to staff regarding priorities in an ever-changing, fast-paced environment
Interpret and explain the work to the people responsible for carrying out the tasks
Foster an environment that is team-oriented and flexible
Develop, oversee, and implement systems to organize all documents and materials (both hard copy and electronic) to ensure the smooth functioning of the office
Oversee Financial Affairs, Risk Management, and Compliance

Assist with financial, legal, and compliance matters for the Business
Coordinate team of financial, tax, and legal advisors to provide input on business, financial, and strategic planning
Understand, interpret, and ensure compliance with all applicable regulations, coordinating with outside advisors as necessary
Oversee resource allocation, budgeting, and accounts receivable and payable
Serve as the expert for staff on budget and spending matters
Troubleshoot financial questions and/or issues
Direct risk management initiatives, including management of insurance portfolio and other risk mitigation activities
Coordinate Strategic Political Reform Initiatives and Public Relations

Oversee and manage special projects, including work on political reform initiatives
Cultivate relationships with specialists working with Principal on various initiatives
Oversee development and management of personal and professional network
Support fundraising activities
Design and manage website and social media platforms, following appropriate norms
Respond to specific queries for information, articles, reports, and other printed material
Create and edit content for internal and external audiences, such as multimedia presentations, slides, fact sheets, talking points, event briefings, meeting summaries, press releases, and media advisories
Support the writing, publication, and promotion of a book on political reform
Oversee strategic campaign exploration activities, including: policy analysis; position development; polling; strategic planning; and vendor negotiation
Manage events, workshops, and large meetings
Act as liaison for colleagues and guests
Support Other Professional and Philanthropic Activities

Support the Principal in other professional and philanthropic endeavors, including work on various Boards of Directors for both for-profit and non-profit organizations
Provide advice and counsel in strategic discussion, development, and execution
Prioritize, organize, and support initiatives of the Principal and balances all interests
Maintain open and active communication with the Principal
Manage and update extensive lists and databases containing contact information and other data
Create and edit correspondence, marketing materials and other communications
Qualifications and Character Sketch

Bachelor’s degree and at least 5 years high-level Administrative management experience required, or equivalent combination
Exceptional communication, interpersonal, and organizational skills
Previous experience managing an office, including management of people and of work processes/work flow
Solid understanding of business functions (HR, finance, etc.)
Demonstrated ability to develop systems, processes and routines
Ability to see the big picture and identify and explain responsibilities to staff to achieve desired outcomes
Knowledge and experience with information technology, including word processing, databases, and communications tools
Ability to manage competing priorities and willing to work long hours
Demonstrated ability and capacity to function in a highly changing, fast paced environment
Proven discretion and independent judgment in the performance of his/her duties
Willingness to do whatever it takes to accomplish goals; engage at all levels
Some domestic travel may be required
While this profile is intended to be an accurate reflection of the most signification duties of this position, it is not necessarily exhaustive of all responsibilities, duties, efforts, requirements, or expectations. Other duties may be assigned as necessary.


For full consideration, please email all three items below, combined into one document, to, no later than 5 p.m. on Friday, March 16, 2018:

A letter describing your qualifications for the Chief Administrative Officer position, including your specific interest in this work and a description of your salary parameters;
A detailed and updated resume; and
The names of, your relationship to, and contact information for, three professional references.
Please note:

References will not be contacted until a candidate has been notified
Background and verification checks will subsequently be performed, with candidate permission, and are required to be hired for this position
All inquiries and interactions with potential candidates are kept in confidence
Katherine Gehl plans to have an offer out for this position in late April 2018
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• Location: Milwaukee, Milwaukee, WI

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